Employment Opportunities

If you would like to submit a resumé, include the position you are applying for in the subject line of your email. Email to: hiring@oldtownschool.org
Please, no phone calls.

Controller

Full-time

The Old Town School of Folk Music seeks a Financial Controller to lead the fiscal functions of the organization in accordance with Generally Accepted Accounting Principles (GAAP). This position is responsible for accounting, budget, cash management, bank reconciliation, investments, audits, financial statements and projects as assigned.

Duties: 

    Accounting
  • Oversees all accounting functions including, but not limited to A/P, A/R, and Payroll
  • Supervises and develops accounting staff.
  • Establishes and maintains accounting policies and procedures, cash controls.
  • Signs checks and reviews AP expense booking.
  • Develops internal processes to ensure data accuracy and consistency.
  • Supervises bookkeeping for Square Roots Festival.
  • Serves as backup for Accounts Payable process and payroll processing. Maintains payroll labor codes and salary distribution hierarchy.
    Financial Planning and Reporting
  • Performs treasury functions, including cash forecasting, cash investment and capital structure management.
  • Creates and delivers financial presentations to Senior Staff, Finance & Audit Committee, Full Board of Directors, and CEO.
  • Maintains, analyzes, continuously enhances, and reports on a statement of key financial ratios, metrics, and percentages that provide management with insight into important business activities and changes.
  • Works with the CEO, and Senior Team to oversee development of the annual operating budget and 3-year forecast.
  • Collaborates with fundraising and program staff on grant budgeting and financial reporting.
    Tax and Audit
  • Prepares accounts for annual audit and 990 tax return.
  • Monitors annual independent contractor tax filings.
  • Works with auditors, board committees, bank representatives and other partners to ensure compliance with regulatory requirements.

Qualifications:

  • At least five years’ experience in an accounting management capacity, preferably in a nonprofit arts or education organization.
  • A forward-thinking individual with past success managing projects and improving processes.
  • Three years’ experience supervising staff.
  • High ethical standards and sound technical skills, analytical ability, good judgment and strong operational focus.
  • Must have expertise in Blackbaud Financial Edge, ADP, and Filemaker Pro or similar financial, payroll, and database systems.
  • Bachelor’s degree in Business or Accounting, Masters degree (MA or MBA) preferred, or equivalent combination of experience and/or training; CPA required.

If interested and qualified, please submit a resume and cover letter to hiring@oldtownschool.org. Please, no phone calls.

Director of Major Gifts

Full-time

Summary:

Provide strategic direction for unrestricted and project specific gifts from key prospects. Manage a personal portfolio of donors/prospects with the capacity to make gifts in the five- and six-figure range. Establish ambitious revenue goals and implement effective strategies to achieve success at the major gift level. Work closely with the Director of Institutional Advancement, School leadership and colleagues to maximize and capture donor giving potential.

Qualifications:

Bachelor's degree required. 5-7+ years of proven achievement in non-profit fundraising program. Demonstrated experience in strategy development, project management, and success in the cultivation and solicitation of gifts of five- and six figures using a moves management system required. Demonstrated comprehensive campaign experience required. Excellent verbal and written communication skills required. Must be proficient with Microsoft Office Suite, and have experience using database systems, with prior experience using Raiser’s Edge software strongly preferred. Must demonstrate creative thinking, problem-solving, and team-building skills. Prior experience working with senior executives and boards of directors is required.

Responsibilities:

In partnership with the Director of Institutional Advancement and development colleagues, develop and implement annual and special initiative fundraising and program strategy goals to capture and maximize the giving potential of Old Town School of Folk Music donors and prospects.

  • Build and manage a portfolio of approximately 100 donors/prospects with giving potential of five figures or higher following effective moves management processes from qualification to stewardship.
  • Actively engage the CEO, Director of Institutional Advancement, board, program staff, and other high-level donors/volunteers in the cultivation, solicitation and stewardship of gift prospects.
  • In partnership with development colleagues, identify and package a robust portfolio of funding opportunities and implement effective prospect management strategies to build a sustainable donor pipeline.
  • Provide staff support for appropriate campaign and donor committees.
  • Oversee and ensure integrity of regular reporting on goal achievement to demonstrate progress, identify areas of concern, and revise strategies as needed, including effective budget management.
  • Other duties as assigned.

Success Factors:

Exceptional leadership, planning, and organizing skills. Outstanding interpersonal skills including the ability to discern and respond to donor interests to meet both donor and institutional goals. Ability to successfully motivate, engage and interact with senior leadership, board members, high level donors and volunteers. Ability to build strong, collaborative partnerships with peers in a fast-paced, team-based environment. Ability to relate to diverse groups of people. A commitment to, and ability to effectively convey, the School’s mission with genuine passion, and the willingness to continually learn about the programs and mission.

If interested and qualified, please submit a resume and cover letter to hiring@oldtownschool.org.

Program Coordinator – Wiggleworms

Part Time

Oversees the quality and implementation of the Wiggleworms programs for children and families at Old Town School campuses and in satellite (suburban) locations. Ensures that programs are growing and developing.  Works closely with the Associate Director of Education to establish, implement, and monitor the success of their programs. 

Duties: 

  • Serves as a central point of contact between students, faculty, administration, and other external constituencies on day-to-day administrative, programmatic, and operational matters.
  • In concert with the Associate Director, works with Marketing team, faculty and students to ensure programs meet enrollment objectives, attracting new students and retaining existing students.
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  • Schedules and oversees the training of faculty. Enters teacher substitutions and special events into payroll.
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  • Manages customer service requests, comments, and complaints from students. Counsels students' families on classes and appropriate levels of study.
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  • Maintenance of assigned programs registration system, including scheduling rooms for classes, workshops, recitals, and showcases. Manages computer program entries for scheduling, describing, cancelling, and changing offerings.
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  • Schedules, coordinates, and emcees program performances which includes, but is not limited to managing room reservations, lighting and sound, and volunteers.
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  • Monitors maintenance and equipping of classrooms. Assesses equipment, books, music, props, and materials and researches necessary purchases.  Some light lifting may be required.
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  • Other duties as assigned.

Qualifications:

  • Must be a highly organized, problem solving, effective communicator.
  • Must thrive in a fast-paced work environment and adapt quickly to change.
  • Must understand the needs of families with very small children. 
  • At least two years’ experience in arts administration or customer service required 
  • Bilingual Spanish skills are highly desired.
  • Experience as a Wiggleworms teacher or student a plus.
  • Must be able to travel to Old Town School campuses and satellite (suburban) locations
  • Must be available to work on weekday mornings and some weekends.
  • Proficiency with Google and Apple platforms required.  Experience with social media platforms is helpful.
  • Experience supervising teachers is a plus.

If interested and qualified, please submit a resume and cover letter to hiring@oldtownschool.org. Please, no phone calls.

Upright Bass Teachers

The Old Town School of Folk Music seeks upright bass teachers for private lessons in its newest location in the South Loop in partnership with Columbia College Chicago. 

Skills/Qualifications:

  • Minimum of Bachelor's Degree in Music Performance or Music Education preferred
  • Minimum two years of teaching experience preferred
  • High level of musicianship and personal responsibility
  • Ability to teach beginning through advanced levels required
  • Ability to teach young children through adults 
  • Suzuki certification is a plus

If interested and qualified, please submit a resume and cover letter to hiring@oldtownschool.org.

Violin Teachers

The Old Town School of Folk Music seeks violin teachers for private lessons in its newest location in the South Loop in partnership with Columbia College Chicago. 

Skills/Qualifications:

  • Minimum of Bachelor's Degree in Music Performance or Music Education preferred
  • Minimum two years of teaching experience preferred
  • High level of musicianship and personal responsibility
  • Ability to teach beginning through advanced levels required
  • Ability to teach young children through adults 
  • Suzuki certification is a plus

If interested and qualified, please submit a resume and cover letter to hiring@oldtownschool.org.

Irish Step Dance Instructor, Children & Adults

Part-time

The Old Town School of Folk Music seeks an experienced, enthusiastic instructor for children's and adult Irish Stepdancing classes. This is a part-time position, with a schedule to be determined.

Candidates must have experience teaching beginning dance, ideally to both children and adults. Must have enthusiasm for working with young children and strong skills communicating with parents. A background of training, choreography and teaching Irish dance and music forms also required. Training in other ethnic dance forms and ability to incorporate musical/cultural background preferred.

If interested and qualified, please submit a resume to hiring@oldtownschool.org. Cover letters are preferred.

Please, no phone calls.

If interested and qualified, please submit a resume and cover letter to hiring@oldtownschool.org.

Customer Service Associate

Part-time

The Old Town School of Folk Music is seeking friendly and detailed part-time Customer Service Associates. Responsibilities include registering students, selling tickets to shows, answering phone calls, and providing information to visitors. Customer Service Associates are frequently the first point of contact with whom students, guests and visitors interact.

Applicants must be responsive, articulate, and willing to pitch in where needed. Three years of customer service experience and computer skills are required. The ability to play at least one instrument at an intermediate level is strongly preferred. The capacity to communicate effectively with diplomacy and tact is essential. Problem solving skills and sound judgment are critical as well as well. Must be able to work independently and be accurate when performing transactions (i.e. cash handling, registrations, etc.). Bilingual Spanish skills are highly desired. An interest in art, dance, theatre, and education is helpful.

Must be flexible to work weekend as well as afternoon/evening hours. Shifts would be at multiple locations.

Discounts at the School and some voluntary benefits are available for part-time employees.

If interested and qualified, please submit a resume and cover letter to hiring@oldtownschool.org.

Wiggleworms Instructor, Lincoln Park, Lincoln Square, Evanston, and Glencoe

Part-time

The Old Town School of Folk Music seeks a part-time teacher available on Saturdays and weekday mornings for its acclaimed early childhood music program, Wiggleworms. Classes are for children newborn to 5 years old accompanied by an adult.

At least three years of experience teaching young children in a classroom setting is required. Teachers must be creative, passionate about music, and be able to enthusiastically lead grownups and kids in musical learning. Must be at least an intermediate guitar player, a strong singer, be proficient on another instrument, and have a background and/or degree in music. Performance experience singing for children is a big plus, as is fluency in Spanish.

Qualified candidates will be invited to audition. If interested and qualified, please email resume and cover letter to hiring@oldtownschool.org. Please, no phone calls.

Wiggleworms Instructor – South Side of Chicago (Englewood, Washington Park, South Shore and Grand Crossing)

Part-time

The Old Town School of Folk Music seeks a part-time teacher available on Saturdays and weekday mornings for its acclaimed early childhood music program, Wiggleworms, which will soon be offered on the South Side through the Music Moves program. Classes are for children newborn to 5 years old accompanied by an adult.

At least three years of experience teaching young children in a classroom setting is required. Teachers must be creative, passionate about music, and be able to enthusiastically lead grownups and kids in musical learning with culturally responsive material. Must be an intermediate musician, a strong vocalist, have a background and/or degree in music, and open to a co-instructional teaching model. Performance experience singing for children is a big plus, as is fluency in Spanish.

Qualified candidates will be invited to audition. If interested and qualified, please email resume and cover letter to hiring@oldtownschool.org.

Staff Accountant

Part-time

The Old Town School of Folk Music seeks a detail oriented and organized Staff Accountant to handle daily accounting functions. The Staff Accountant will be responsible for creating journal entries and supporting documentation, related account analysis, bank account reconciliations and internal reporting.

Qualifications:
A Bachelor’s degree in Accounting, Finance or Business Administration (must have Accounting concentration) required or equivalent work experience/knowledge. The successful candidate will have a minimum of three years of General Ledger accounting experience, preferably in a non-profit arts organization. Experience in Bank, GL account and fixed asset reconciliations is desired. Proficiency with MS Excel is required and experience with Blackbaud Financial Edge and Filemaker Pro or similar database experience is desired. Must be able to independently resolve errors and discrepancies in a timely manner.

If interested and qualified, please email resume and cover letter to hiring@oldtownschool.org.

Maintenance Worker/Custodian

Part-time

Cleans and maintains buildings and facilities, usually during the night and early morning when the buildings are unoccupied. Must be available weekends and evenings.

Must be capable of basic physical labor such as mopping, sweeping, and hauling trash. Must be able to work unsupervised and complete set tasks in the time allowed. Basic mechanical and repair skills preferred. Able to address a wide array of physical and mechanical tasks and repairs.

This work can be physically demanding, requiring the following physical activities: reaching, bending, stooping, kneeling, crawling, lifting objects up to 50 pounds, standing, walking, climbing, grasping, feeling, and visual acuity. This work may include exposure to strong smells such as paint and thinners.

Examples of Duties:

  • Mopping, dusting and sweeping.
  • Emptying trash and moving to outside dumpsters.
  • Cleaning and sanitizing restrooms.
  • Returning equipment, supplies, and furniture to appropriate locations prior to the start of the business day.
  • May perform minor repairs to facilities and equipment.
  • May work on outside maintenance, shoveling snow, spreading salt, etc...
  • Other duties as assigned.

If interested and qualified, please email resume and cover letter to hiring@oldtownschool.org. Please, no phone calls.

Arts and Community Wellness Program Coordinator

Part-time

The Arts and Community Wellness Program Coordinator is the on-site point person for Music Moves programs on the South and West Sides of Chicago. The Program Coordinator will support long-term community partnerships, documentation protocols and materials, and teaching artist professional development programs. As a member of the program management team, this position works closely with the Program Manager for Arts and Community Wellness, teaching artists, community leaders, and other Old Town School staff as needed.

Qualifications:

  • Must be able to multitask, work independently, and maintain professionalism at all times.
  • Youth arts teaching experience is desired, but not required, and some administrative or supervisory experience is preferred.
  • Must be able to meet deadlines.
  • Must be available during program peak seasons in spring, summer, and fall sessions.
  • Conference planning skills desired.
  • Must have excellent administrative, computer, communication skills, initiative and confidence in problem solving.
  • Deeply connected to South Side communities and familiarity with West Side communities of Chicago.
  • Must be able to travel in order to visit various Chicago locations during the workday.

Responsibilities:

  • Maintains a thorough understanding of the mission of Arts and Wellness programs.
  • Collects and submits payroll documentation on a timely basis.
  • Supports relationships with assigned partner community programs, including administration and teaching artists.
  • Attends and/or facilitates select planning meetings with community partners.
  • Provides ongoing training and management of teaching artists.
  • Works with teaching artists and community partners to plan unique culminating events; attending and/or presenting at each event as appropriate.
  • Provides active support, coordination, and related duties around assessment for teaching artists, community, and students.
  • Organizes, distributes, and maintains an inventory of instruments and support materials.
  • Coordinates documentation of residency activities.
  • Coordinates Annual Institute activities with Program Manager.
  • Participates in relevant Community Ventures department events and workshops, as well as other professional development opportunities as assigned.
  • Other duties as assigned.

If interested and qualified, please submit a resume and cover letter to hiring@oldtownschool.org.

Early Childhood Piano Teacher

Part-time

The Old Town School of Folk Music seeks a part-time teacher available on Saturday mornings for its popular early childhood piano classes in Lincoln Square and Lincoln Park.

Qualifications:

  • Teachers must have experience, intuition, and enthusiasm for working with young children as well as exceptional skills communicating with parents.
  • Teachers must be creative, energetic, and capable of leading young children in developmentally appropriate music education based in singing games and experiential learning.
  • Must be a seasoned pianist and a tuneful vocal model with a background or degree in music.
  • Experience teaching children in an early childhood classroom setting is required.

Qualified candidates will be invited to interview and audition. If interested and qualified, please submit a resume and cover letter to hiring@oldtownschool.org.

Equal Employment Opportunity

Old Town School of Folk Music is an Equal Employment Opportunity employer. Candidates are considered for employment with the Old Town School of Folk Music without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other classification protected by applicable federal, state or local law.