Administrative Manager

Job Summary: Opportunity to join a mission-driven nonprofit as a full-time Administrative Manager that will play a key role in the central operations of the Old Town School. The ideal individual is a highly organized, proactive manager, with the ability to coordinate, communicate, and collaborate on a high level with the CEO/Executive Director. This role demands a detail-oriented, tech-savvy professional with exceptional interpersonal skills, and ideally a music enthusiast.

Location: Lincoln Square

Duties and Responsibilities

Relationship Building:

Provide high-level administrative support and assistance.

Act as a liaison with external organizations and communities.

Planning:

Serve as project manager for the strategic planning process.

Plan and coordinate community events in coordination with staff committees.

Schedule, set up, and attend meetings, preparing agendas & materials, coordinating logistics & food, taking notes to record minutes, and following up on action items.

Support special projects and initiatives as directed by the CEO.

Organize:

Manage an active organizational calendar and operational plan.

Manage the organization's data dashboard.

Communications:

Manage internal communications.

Facilitate project communication.

Distribute and/or summarize communication items to appropriate staff.

Perform additional administrative tasks including drafting clear and effective written communication, presentations, and Board materials, and maintaining records

Additional:

Perform additional duties as assigned by the CEO.

Required Skills/Abilities:

Excellent verbal and written communication.

Excellent interpersonal skills for effective interaction with diverse internal and external stakeholders/parties.

Ability to build strong relationships and work collaboratively across all levels of the organization.

Excellent organizational skills and a keen eye for attention to detail in documentation, scheduling, communication, etc.

Excellent time management skills with a proven ability to manage time-sensitive tasks and meet deadlines.

Ability to manage multiple tasks, priorities, and schedules efficiently.

Effectively coordinate meetings, events, and executive sessions, handling logistics.

Extremely proficient with Google Suite, Microsoft Office Suite or similar software with the ability to learn new or updated software.

Flexibility to handle changing priorities and take on new challenges.

Sensitivity to cultural differences and a commitment to promoting equity and fairness.

Consistently manage sensitive information with the utmost discretion, confidentiality, and integrity.

Required Education and Experience

High school diploma required.

At least three years of related experience required.

Preferred Education and Experience

Bachelor's degree in Business Administration, Non-profit Administration, or related field, or equivalent experience, preferred.

Experience working with a board of directors is preferred.

Salary: $54K - $60K depending on experience

To be considered for this role, please apply through our Career Center.

Kids' Piano Instructor (PT)

Summary: Old Town School of Folk Music seeks a part-time piano teacher to teach group classes for children at its Lincoln Square and Lincoln Park locations.

Schedule: Varies

Location: Lincoln Square and Lincoln Park

Duties:

Work with children, parents, and caregivers to create a positive classroom environment.

Adapt teaching methods to accommodate different learning styles and abilities.

Creating lesson plans guided by our curriculum and training.

Handle light administrative tasks and maintain interdepartmental communications as needed.

Qualifications:

Bachelor's Degree in Music Education or Performance preferred

Minimum two years of teaching experience working with children preferred

Experience teaching private piano lessons and/or group classes preferred

Must enjoy working with young children and have experience working with children ages 3 - 8

Ability to teach beginning through advanced levels required

Candidates must be passionate about children's music education and love working with children and families

Bilingual in Spanish helpful

Availability for after-school hours on weekdays and weekends is required

Instructor Hourly Pay Rate: $37/hour

To be considered for this role, please apply through our Career Center.

Summary: The Old Town School of Folk Music seeks a substitute teacher for its acclaimed early childhood music program, Wiggleworms® at its Lincoln Square and Lincoln Park locations. Classes are for children newborn to five years old accompanied by an adult and are taught by a teacher who sings and plays guitar and/or ukulele.

Schedule: Availability on weekends required

Location: Lincoln Square and Lincoln Park

Duties:

Work with children, parents, and caregivers to create a positive classroom environment.

Adapt teaching methods to accommodate different learning styles and abilities.

Creating lesson plans guided by our curriculum and training.

Handle administrative tasks and maintain interdepartmental communications as needed.

Qualifications:

Bachelor's Degree in Music Education or Performance preferred

Minimum two years of teaching experience preferred

High level of musicianship and personal responsibility

Must be creative, passionate about music, and be able to enthusiastically lead grownups with their babies, toddlers, and preschoolers in musical learning.

Experience working with infants, babies, and toddlers is preferred.

Bilingual in Spanish helpful

Availability to teach on weekends is required

Instructor Hourly Pay Rate: $37/hour

To be considered for this role, please apply through our Career Center. Qualified applicants will be invited to interview and to demonstrate their guitar skills.

Bartender & Special Events Associate (PT)

Old Town School of Folk Music is seeking an experienced and reliable Bartender & Special Events Associate for its operations in Lincoln Square during evening concerts and special events.

Job Summary
The Bartender & Special Events Associate provides an excellent guest experience. They prepare for and serve beer, wine and cocktails at concerts, as well as, support special events with satellite bars and other hospitality as needed. The Bartender & Special Events Associate will maintain stock, perform sales on Square POS, upsell products, make quality drinks, and keep a clean work area throughout their shift. Shifts typically include weekday evenings and weekends.

Key Duties:

Provides a pleasant experience with exemplary customer service

Serves drinks, concessions, coffee, and occasional food while maintaining a neat, clean and sanitary service area.

Follows recipes to create beverages as needed with opportunity to contribute to the rotating menu

Ensures smooth set up and operation of bar services before, during and after shifts

Keeps the bar stocked with beer, wine, liquor, cups, napkins and all other necessary items before and during service hours

Prepares garnishes, refills ice wells, and restocks beverage coolers in front of and behind the bar.

Advises manager of ordering needs

Ensures proper cleaning according to daily and weekly schedules, including dishwashing and removing garbage as needed

Performs transactions using POS system and handles cash, completing end-of-shift report and communicating any discrepancies to manager

Diplomatically resolves issues where needed keeping the mission and brand image of the Old Town School at top of mind

Adheres to proper alcohol handling, sanitation, and safety procedures

Other duties as assigned

Qualifications:
Required

One year of related bartending experience in a fast-paced environment required

B.A.S.S.E.T. (Beverage Alcohol Sellers and Servers Education Training) certification required

Must be able to communicate effectively in verbal and written form, be self-motivated, and able to multitask

Must be at least 21 years old.

Comfortable using a computer and navigating the Google suite

Must be able to work evenings and weekends

Preferred

Illinois Health and food safety certification preferred

Familiarity with Square POS platform is a plus

Bilingual Spanish ability is helpful

Physical Requirements
This work requires the following physical activities: reaching, bending, stooping, lifting up to 50 lbs., standing, walking, finger dexterity, grasping, feeling, repetitive motions, talking, hearing, and visual acuity. The work is performed primarily indoors in a bar/cafe environment.

Discounts at the School and some voluntary benefits are available for part-time employees.

Hourly pay: $16.50

To be considered for this roll, please apply through our Career Center.